Remember that the customer is angry at the situation. You are not part of the problem; you are part of the solution! What could you say to a customer to make them understand that you are part of the solution and not of the problem?
Suggestions:
  • “I can certainly look at it immediately.”
  • “I am on it as soon as I hang up.”
  • “I am on it and I’ll call you back in an hour.”
Not taking it personally is not that easy! But when we do it, we become defensive, which damages your credibility.