Organisme Formateur agréé par Emploi-Québec - Agrément # 0057911

Le blogue de Solutions & Co.

Le blogue de Solutions & Co.

Tips & Co. #408 - Communication is by its nature a source of unintended ambiguities and distortions

How many times have we been certain of what we have said, yet so surprised when we realize how the receiver has understood or interpreted our words?Interferences hinder the communication process and are a source of distortion, misunderstandings and misinterpretations. These are barriers to effective communication. Several kinds of interference can occur at the various stages of the communication process. For example:
  • Differences in the frame of reference (language, age, culture, education, experience, social environment, habits, etc.)
  • When the message is too long or too dense, the information is difficult to retain
  • Physical interference (noisy environments, distractions, interruptions, etc.)
  • The receiver’s internal state (emotions, attitudes, values, etc.) or the presence of observers who can interfere. They produce "snags" or intellectual paralysis linked to stress
  • Mental distractions such as being preoccupied with other topics or preparing an answer instead of listening
An effective communicator anticipates possible failures in the communication and the many ways in which the message can be understood.
  1 lectures
1 lectures

Tips & Co. #407 - Anger clouds rationality and problem solving

An angry customer is simply incapable of rationalizing the situation. They are so caught up in their emotion that it (the anger) filters all their words. Anger is an emotion, and like every emotion, it is felt in the right hemisphere of the brain. Rationalization, problem solving, listening and negotiation are activities of the left hemisphere of the brain, but your belligerent customer is trapped in their right hemisphere.

At this point, don’t expect them to be able to rationalize the situation with you. Solving their issue would be pointless; instead, try to maintain control of the situation, to avoid worsening it even more. And don’t go antagonising a mad customer!

  12 lectures
12 lectures

Tips & Co. #406 - Personal disorganization

Clutter is an energy thief and a distraction, and every distracting thing prevents you from using your time effectively. When you lack of organization, or you don’t have an established system or effective process, lots of time is spent doing the same thing several times over.

If your main workspace (virtual or physical) is confusing, you will end up wasting time looking for things. A scattered workspace is made for a scattered mind. Clutter induces a feeling of guilt and makes a feeling of perpetual dissatisfaction persist within us.

Get rid of clutter and you will handle your workload more effectively. A tidy workspace incites more effective work and a greater productivity.

  15 lectures
15 lectures

Tips & Co, #405 - Etiquette in the workplace … Advice no.4

Be inclusive – Avoid forming cliques that might exclude people, giving colleagues the silent treatment or speaking to people in a condescending way. Those are forms of bullying. Encourage healthy relationships in the office.
Be attentive – Don't check your phone in meetings or when someone is talking to you, not even a peek from time to time. Look at the person who is talking to you, stop texting or typing on the keyboard and turn away from your computer screen. Pay full attention to the person in front of you.
Be punctual – Demonstrate professional courtesy by showing up on time and respecting deadlines.  Being late sends the message that you don’t have respect for other people's time or schedules.
  20 lectures
20 lectures

Tips & Co. #404 - Etiquette in the workplace … Advice no.3

Be gracious – Listen more than you speak. Pay attention when co-workers are talking to you. Don't interrupt people when they're speaking. Let them finish. If you must interrupt, say "excuse me," or if you catch yourself after the fact, say "Sorry for interrupting you." Don’t make personal remarks about someone’s appearance or clothing.  Keep judgmental or nasty comments to yourself and avoid gossiping and talking behind someone's back. Sharing credit, humbling asking questions, acknowledging others and smiling all have positive impacts and demonstrate civility.
  34 lectures
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34 lectures

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