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Le blogue de Solutions & Co.

Le blogue de Solutions & Co.

Tips & Co. #352 - What is ‘Paraphrasing’?

Paraphrasing involves making sure that you understand the other person's words by using different words. This is not rephrasing, because the idea is to focus on the content of the message.

  • This helps verify that we understood properly and helps avoid misunderstandings.
  • This gives importance to what the other person is saying.
  • It is positive reinforcement. It lets the other person know that we are attentive.

It is impossible to paraphrase without actively listening. For this reason, paraphrasing is an important part of active listening.

Effects of Paraphrasing

When people's words are paraphrased, they immediately feel understood. They are reassured; the person that they are talking to is listening and is interested in what is being said. In return, this encourages them to talk more. In fact, paraphrasing is widely used by counselors and psychologists as a technique to encourage people to express themselves.

Even inaccurate paraphrasing has positive effects because it encourages the speaker to clarify their ideas.

Therefore, paraphrasing is useful for someone who is being paraphrased, since this person will feel understood and encouraged to speak. At the same time, the person who is doing the paraphrasing also benefits because this will help him concentrate on the speaker and will make sure that he understands the message.

  104 lectures
104 lectures

Tips & Co. #316 - Verbal nods

When we want to show a customer that we are listening actively, we usually lean forward, smile, give eye contact, nod our head, move our eye brows, match expressions… those are all non-verbal cues that help us show someone that we are engaged, interested and listening.

But what happens when the customer is on the phone? Most of us still unconsciously continue giving non-verbal cues (like nodding our head) … and since body language can’t be seen it often ends up with the customer asking “Are you still there?”, that question tells you that the customer was doubting whether you were still listening.

Instead, try to replace your non-verbal language by verbal nods. Verbal nods are those utterances that show the customer you're still there, still engaged. An occasional "I see", "Uh uh", “Ah”, “Right”, “Ok” or “Is that so". A few simple words will help the customer feel you’re listening and listening well.

But don't overdo it - Don't use interjections as meaningless conversation fillers or say the same word over and over. That’s known as a "verbal tic".

  392 lectures
392 lectures

Tips & Co. #296 - The phone is not dead

Email seems to be the chosen professional tool of communication for most of us.

It gives us time to think. It’s quick and concise. And most importantly, there is written proof.

But even if it seems that phones are on the path to extinction, there are moments where they are still essential - especially if the issue is complex or the subject is uncomfortable.

When we communicate over the phone, we improve our chances of understanding each other (in comparison to email). Choose this communication channel if there are possibilities of misunderstanding or confusion.

If you need a written agreement (because writing remains), you can always send a recap email following the call. It will act as a second validation.

  452 lectures
452 lectures

Tips & Co. #292 - The two dimensions of interpersonal communication

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Interpersonal communication includes two dimensions: the explicit content dimension and the relational dimension that conveys meaning tied to the affective state of the interlocutors and their relationship.

To summarize:

  • The content dimension corresponds to what is said or expressed.
  • The relational dimension corresponds to the way it is said and above all, received.

The relational dimension of communication contains meanings that have as much weight and impact as the content of the message. These meanings are often expressed through non-verbal and para-verbal communication.

The essence of communication does not reside in the transfer of information from a transmitter to a receiver, but in the relational process and the results of the interaction.

Only taking the content dimension into account is like amputating the interaction from its essential meanings. «Communication» problems are rarely a simple misunderstanding about the content.

  521 lectures
521 lectures

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